Casa Grande RC Flyers Board And Membership Meeting Minutes
CG RC Flyers Board Meeting of 3/16/2017
Attendance: Rodney Hexter, Ron St. Pierre, Win Koch, Alan Friedman, and Nancy Friedman.
The meeting was start at 11:29 AM at the Robson Ranch Grill
Take Off and Go Grant
Alan applied for this $1,000 grant to purchase trainer airplanes (mini Apprentices), trainer transmitters, batteries, and a drone. The announcement of the grant is not due until the end of March. Alan has been sending all the press releases to the AMA concerning our recent presentations at CVHS Stem class, Maricopa 4-H club, Villago Middle School Science Night, and the AZ SciTech Festival
Flying Site Assistance Grant
Unable to apply since we requested/received a grant within 3 years (May of 2014)
Runway Surface Project
SW Slurry Seal, Inc. estimate was $9,730
SW Slurry Seal, Inc. estimate for PMM seal coat of 1400 sq. yds. was $6,720 with $1,450 for stripping extra.
No answer from the city as to when the top sealing coat would be able to be done.
Impact Asphalt estimate measured runway today at 270 ft x 43 ft. or 11,610 sq. ft. plus 15 ft. x 15 ft heli pad. The estimate was ~ $1890 for two coats of “Liquid Road” plus $150 for stripping coming to $2,040. It may be less if contractor deems only one coat is needed which would make the quote ~$300+ less.
Alan made a motion to accept this quote if it was within our budget range. Win seconded the motion and it was passed by a unanimous vote.
A request was made by Rodney for a financial report to be sent to Win as a new member of the board and also a budget be made for the coming year to be more transparent as a corporation board. A long range budget was also deemed necessary as we look to the future.
Nancy stated she would see that a copy of the financial report would be sent to Win and a budget be made and sent to all board members. She would also write up a treasurer’s report and look into what was needed for signatures to the checking account since one of the original officers has died and the other quit.
Rodney made a motion to have three signatures on the club’s checking account which would include: Alan Friedman, President; Ron St. Pierre, Vice-President, and Nancy Friedman, Secretary/Treasurer. It was seconded by Ron and accepted by a unanimous vote.
Work at field needed
Painting of legs on flight tables with weatherproofing
Need a price on weatherproofing which should be added to the budget
Field clean up
Stones on runway
Student membership, time line, flight training schedule
Nancy stated she is still waiting on the Maricopa 4-H club to give a definite timeline which will probably be after the County Fair. Last date given was after 3/20/17.
Other means of getting work done
A FOD (Foreign Object Damage) walk or Emu Parade was suggested at least monthly by both Win and Rodney. We all agreed this would be a great way to keep the Field and Runway cleaned up.
Nancy suggested if the student work for membership program did not materialize, we could offer the same for adult membership. It was seconded by Ron and approved unanimously by the board.
Other Old Business
There was no more old business
Increasing size of parking lot
A request was made of the city to extend the parking lot North to the next street culvert when appropriate equipment would be in the area.
No response as of yet
Schedule for next season 2017-2018
It was decided to keep the 2nd Saturday of each month from December to March as a Swap Meet and hopefully a fun fly if a Fun Fly Director can be found.
A December General Meeting should be scheduled the first or second week of December at the Golden Coral with a possible program and/or You Tube Video. A decision at this meeting can be made as how often future meeting should be held and with type of topics to be addressed.
The next Board meeting will be on Wednesday, 12/29/2017 at 11:30 AM at the Robson Ranch Grill over lunch.
Continue second Saturday as Swap Meets/Fun Flys
Volunteer to do Fun Fly Events
Possible person to ask is on a Ski vacation presently, but Ron will ask him when he returns.
Volunteer for Safety Officer
It was suggested, as officers, we should all try to enforce the rules when at the field
Win offered to obtain a Safety Officer’s vest and make a binder with information on what to do in case of an accident.
Win also offered to give a presentation at the next general meeting about the binder and a safety talk on Ground School Mission.
It was suggested an email be sent to all our registered instructors to see if a schedule could be worked out between them to teach on a regular basis. Ron also offered his skills as a helicopter instructor. An email will also go out to Kandace Rawling to request she be a helicopter instructor. Drone instructors will also be recruited.
Continue third Saturday as Car racing
Continue fourth Saturday as Helicopter/Drone Day
Expected impact, if any, of Palm Creek members
Need additions to field
A couple of tables may be available sometime between the 15th and 30th of April from Palm Creek. A truck and a couple of men would be needed to move the tables. Win offered his truck, but he will be leaving mid-April. Rodney was going to get a quote from U-haul if a truck was needed later.
Frequency of toilet cleaning
A wait and see approach was decided upon
Check with Jerry Linderman about design for pilot stations similar to those at Palm Creek
2018 renewal dues
Win made a motion for a 3 year membership to coincide with a 3 year AMA membership at a small discount rate to be to be a $5/yr discount=$15. It was seconded by Nancy with it being approved by 4 yes votes with one abstention. Alan made a motion to increase the renewal dues to $35/year, but the board thought $40 was a better choice with the money needed to resurface the runway and $40/year was voted as the renewal price of a membership, while keeping the initial membership dues at $50. The increase in fees would not affect the offer made to the members of the current Palm Creek club for 2018.
Weather station at airfield
An estimate of $1000 plus a yearly service fee was submitted. It was thought this item would be placed at the bottom of a wish list of items needed for the field with the following list in descending order of importance:
Sealing the runway and heli pad
Extra tables/pilot stations
Drone racing course
Other New Business
It was suggested by Ron we do a 50/50 email raffle at $10 a raffle ticket to make money to pay for our runway and heli pad sealing.
Rodney and Ron stated they would write something up to put on the website and to send out to members.
Money would be collect via cash, check, PayPal, and possibly direct deposit.
Respectively Submitted by,
Nancy Friedman, Secretary/Treasurer
Casa Grande RC Flyers
Minutes of the January 27, 2016 Board Meeting
The meeting started at 1:30 PM at Dunkin Donuts in Casa Grande.
In attendance were: Alan Friedman, Ron St. Pierre, Rodney Hexter, Arvin Van Ry*, and Nancy Friedman
*arrived at 2:05
A motion was made by Alan Friedman, President, to move Ron St. Pierre from the Secretary position to the Vice-President position, and to appoint Nancy Friedman to the Secretary/Treasurer position. The board in attendance approved these officers’ positions unanimously.
Second family membership for $25 initially, then $25/year was approved.
Youth membership for those 19 and under (age matching that of the AMA) was approved at $25 initially, then $25/year. A youth member must have an adult member with them when flying at the field. A youth member may obtain a free membership by working 2 hours at the field.
Approval for purchasing a battery pack charging station was given to Alan who will be responsible for said battery pack.
Since the city of Casa Grande has had a significant turnover in staff this past year, the answer to when the runway will be sealed is up in the air. Because of this state of limbo, Alan asked everyone to look into whom and how much it might cost to slurry seal our runway of 60 ft by 300 ft. Alan than would apply for the “Flying Site Assistant Grant” due March 1, 2017, to cover 10% of the cost for the slurry seal.
Grant application and awards were listed by Alan.
Take off and Grow*
Flying Site Assistant Grants
Leader Club Program
AMA Hall of Fame
AMA Scholarship Program
Carl Goldberg Award
*Alan has already applied for this grant
Alan noted an event manager position was a new position the AMA had established and was one now open for our club. Jerry Linderman is the club’s contest director and has been ill.
An Update on presentations was given by Nancy. Two presentations are scheduled to be given. One will be to the Maricopa 4H club and the other to the Casa Verde STEM class taught by John Morris.
Upon Arvin’s arrival, a discussion ensued about setting up an email account for the club. Arvin was requested to take on this job with input from Rodney.
It was requested Alan send a P and L sheet to all Board members via email. He stated he would do so upon returning home.
Arvin requested negative requirements be left out of the Casa Grande Dispatch. It was decided the only requirements which would be published would be “only AMA members could fly and the plane size was limited to 10 lbs.”
Rodney pointed out a student waiver was available with the AMA for registered instructors to use with their student pilots which would cover them for up to 60 consecutive days. Signing up at the field on one’s cell phone was discussed and suggested this be brought up in any class presentations given.
Arvin asked if a guest of a member could fly at the club’s field. The club’s rule was cited as the guest must be a member of the AMA and there would be a $5 fee each day of flying with the exception of AMA special events scheduled on the second Saturday of the month.
The next Board meeting was scheduled for Thursday, March 16th, at the Robson Ranch Grill for lunch at 11:30 AM.
The meeting adjourned at 2:30 PM.
Nancy Friedman, Secretary
Casa Grande RC Flyers
The minutes of the dinner meeting for the Casa Grande RC flyers club on December 15th 2016
The meeting started at 6 PM. Board members in attendance were Arvin Van Ry and Alan Friedman.
The first order of business was to ask how improve communication between members to increase attendance at the field. Many members did not want numerous emails, but wanted some means to communicate when everyone would be flying. Suggestions were: to make a closed Facebook page; a Yahoo group, or place a message board on the club's website. Jim Berk suggested the president talk to officers of the Twin Cities RC club to find out more about Yahoo groups. Other members objected to using Yahoo because of their recent security breach.
The discussion was then turned to what time of day would be the best to fly, in relationship to temperature, and which days. It was determined around 10 AM when it was warmer and the wind was less. The current Tuesday, Thursday and Saturday winter days seemed best with Saturday early after sunrise, in the summer.
The next topic was fun fly events. With little participation in the fun fly contests, the board suggested a raffle ticket be given to anybody who would attempt to fly in these events. That way anyone who attempted to fly would a chance to win a prize, even if they did not win the fun fly. It was also suggested by Jim Burke, the fun fly be divided into expertise divisions . However that suggestion was rejected due to the lack of participation.
Discussion was then turned to second Saturdays events which are open to the public. It was noted that very few people flew when the public was invited. Again a raffle ticket was suggested as an incentive to get pilots to fly. For every time a pilot would fly, they will receive a raffle ticket for a prize drawing. Alan noted that manufactures and suppliers have donated a large number of prizes for or events this year.
Everyone thought it was great that Ron St Pierre was bringing his first person view goggles, plus bringing his buddy box to help teach people to fly, to the air show on March 11, 2017. Ron has provided free first person view flights at other of our Saturday events in the past and they proved very popular.
The next issue was how to get more new members since attrition and the Canadian dollar was causing the membership decrease. No one thought the cost of dues was the problem. It was requested of members living in communities to talk up the Casa Grande RC flyers whenever possible in their communities. Other suggestions were getting younger people involved since drone racing is popular among the younger generations. Apparently there are a few TV programs on drones. It was requested, once again of the members, to volunteer to get the youth involved. Both Rodney Hexter and Rick Lawrence volunteered for this committee.
Alan announced and requested volunteers for two vacant board slots. Those who would desire being on the board should contact Alan. Richard Rose has been out of town working in Hawaii and now in Chicago and asked to be replaced. Another vacancy has existed for a few months.
Alan requested all members to fly safe by announcing take off, landings and field crossings in a loud voice per AMA and field rules. Alan also asked members to not to fly over the tables or spectator areas. Those who do not follow these rules will be grounded for the day.
Alan asked for questions and they were as follows: Where can one buy parts close by in the area. Most members said they purchased items online. Also, oftentimes what someone might need could be available from Tom Trosper, who usually attends the second Saturday swap meets each month. The next question was inquiring if anyone was slope soaring or night flying in the area with the answer being no. Alan reminded everybody there were now two runways, the paved one and the chemically treated earthen one for those who wish to do belly landings, however due to the gravel between the two runways there would not be any crossover. Members were notified that the gate code will change on January 1st with an email going out to notify members of the new code. The meeting was adjourned at 7:03 PM.
Casa Grande RC Flyers Board Meeting Was held Thursday December 1st at 11:00 AM at Mi Amigo Ricardo's for our lunch meeting.
In attendance were Alan Friedman, Arvin Van Ry, and And Ron St. Pierre.
The first topic that was discussed was “Why do we not have more people flying out at the field and how can we improve that.
Alan said that when he sent out an email before he went out to fly on the designated fly days, he always had someone else out there. It was stated that flying at the field was also a social activity and it was more fun if others were there to talk to.
Alan said he could set up the Face Book site so people could announce their intentions to go out to the field and fly.
We also will bring up this subject at the general meeting on December 15, 2106.
It was decided in order to try and get more people flying at the at the fly in and swap meets the club would give out a raffle ticket each time someone flew and have a drawing at the end of the day for a prize.
Alan said he Knew Lee Ulinger and talked to him about joining the club and flying at our shows. Lee will promote our club and put on a flying show at one of our events.
The cost of joining the club was discussed. There was concern that the cost may be keeping some people from joining. We decided to bring this up at the general meeting after a treasure report.
It was decided that we would keep the same fee structure for the fun fly’s. That is the seller tables and flying on that day would be free as long as the flyer was AMA or Canadian equivalent. And we would continue to ask for a donation to a selected charity as admission to the event.
Ron said he would be willing to give free lesson at our March event rather than Virtual rides. After some thought he decided he could do both by putting a camera on the trainer airplane.
Ron St Pierre, Secretary
Board Meeting: March 29, 2016 the Robson Ranch Grill at 11:00 AM.
Members in attendance were.
Ron St. Pierre
Several topics were discussed.
The dates for next season events was disused
Casa Grande RC Flyers Coming Events for 2016 - 2017
April 1, 2016, Club Returns To Summer Flying Schedule
November 1, 2016: Club returns to winter flying days and hours.
November 12, 2016: First swap meet of the winter season at 9 AM.
November 12 2016: Club Celebrates National Model Aviation Day.
December 10, 2016: Swap Meet at Club Field, 9:00 AM - Noon.
January 6 - 8, 2017: AMA Expo, Ontario, CA.
January 14, 2017: Swap Meet at Club Field, 9:00 AM - Noon.
February 11, 2017: Swap Meet at Club Field, 9:00 AM - Noon.
March 11, 2017: Special Event - Air Show, 9:00 AM - 1:00 PM
April 1, 2017: Club Starts Summer Flying Schedule
1: A concern was voiced of our events conflicting with other nearby flying clubs events. After discussion about which clubs would be a concern and what we could do about that it was felt that by publicizing the schedule early it would help other Flying clubs Schedule their events. The schedule release would also help the food and Radio control vendors plan their next season.
2: The setting up of a general meeting was discussed. It was decided to continue using the meeting room at Golden Coral. The next General membership meeting will be held at Golden Coral on December 13th 2016.
3: The club fun flies were discussed. The total precipitation for last season was 17 Participants. It was noted that spectators like to watch the fun flies. Some ideas were proposed to increase participation. One was to award point for participation and then at the end of the season give out prizes to those who participated. Again we will look at contests that do not endanger the airplane. One event that the Palm Creek flying club had was where the contestant had to taxi down the runway and hit a bottle of wine. If they were able to hit the bottle they got the wine. We will discuss the continuation of the fun fly at the General meeting in December.
4: We discussed if and how we might get more of the McCartney road fliers to join the club. The advantages at McCartney road field are, they do not have a 10 Pound limit, the area for land and take off is larger and there are not obstructions close to the field. The disadvantage are that the runway is rough, there are not tables or Porta Potty and the dirt road to get to the field is very rough. No solid ideas for recruiting McCartney member were proposed. That will be carried over to the next meeting.
5: The fact that this summer the city is going to pave the road out to the field was discussed. The chance of getting the runway paved was mentioned. A motion was proposed, seconded and passed to allow the president of the club to use all money except for a $1000.00 hold back from the treasury to help cover the cost of paving the runway. It was felt by the board that the paving of the Road and the runway will help greatly in obtaining and keeping members.
6: A motion was put on the table to donate $250 each to two Casa Grande charities if funds were not need for the paving of the runway. The motion was seconded and passed.
The Meeting was adjourned at 12:10 PM
October 25, 2015 Board Meeting At Mi Amigo Richardo's
A board meeting of the Casa Grande RC flyers was held on Sunday, October 25 at 11 AM at the Mi Amigo Ricardo’s on Florence Boulevard in Casa Grande.
In attendance was:
Richard Rose, Ron St. Pierre, Alan Friedman, Arvin Van Ray, and Dennis Linsday.
Alan asked for volunteers to fill the vacant officer spots. The following is a list of volunteers
Richard Rose - Vice president
Ron St. Pierre - Secretary
Alan Friedman - President
Arvin Van Ray - Treasurer
Dennis Lindsay - Safety officer
There was a discussion how to get more people involved with the fun flies. Several ideas were discussed.
It was suggested that we had them later on in the morning so that the people would not still be at the selling tables.
It was suggested that maybe we could help coach the new flyers so they would feel more comfortable in the fun flies.
It was also suggested to make the fun flies extremely easy. Such as taking off and landing the closest to a spot. Or taking off and landing closest to a given time. Dennis volunteered to handle the next fun fly with the help of our Arvin.
The board talked about having a general membership meeting sometime in the near future. It was decided to put the meeting off until January or February. It was decided to continue holding the meetings at Golden Corral. Alan asked the board to think about what we could do at the upcoming general membership meeting and to report back any ideas. At that point the discussion was tabled.
Ron St. Pierre volunteered to put a sign up in the Palm Creek flying site to advertise the next event.
Ron St. Pierre volunteered to talk to Ron Penner when he returns about a flying demonstration in one of our events.
Alan Friedman asked if anyone knew who fixed the sticky gate. No one knew but we concluded that we were happy was fixed.
The portable toilet was brought up it because it was dirty on the inside with sand and leaves and stuff. Alan Friedman volunteered to call Casa Grande Rent A Can to have cleaned it up.
Alan reported that Scott’s pest-control of Casa Grande was very responsive to our weed problem on the runway. They came out and took care of a couple weeds that had popped up and did not charge.
Meeting adjourned 12:25
Casa Grande RC Flyers
A board meeting held March 28, 2015 at the Robson Ranch Pub restaurant at 11:00 am.
Members in attendance were.
Ron St. Pierre
Topics of dissuasion were.
1. The need to enlist 2 addition board members. One suggestion was Doug Winebarger Doug will be contacted by Arvin VanRy to see if Doug can be enlisted. The need for new board members will be part of the November general meeting.
2. The sun shade for the field. The cost of the shade at this time is more than the club can budget.
It was suggested to see if the club member considered this as a goal the club should pursue. If so we would have to have a focused revenue drive to generate the needed funds.
3. The club should look at having an event at the field such as other clubs are doing. The example being the fly in at the Mesa electric festival. If not some think like that, we could obtain volunteers to give demo flights out at the field at the scheduled swap meets. Ron Penner (sp) was suggested as a candidate for doing a demo flights.
4.The demise of the fun fly’s was discussed and the conclusion was that we had to many pilots that were new and were concerned about risking their airplane to such an event, or they were concerned about being in the spot light during the event. To help rectify this we could do some training on building and repair of aircraft. Have events where their aircraft are not in abnormal jeopardy.
5. We need to have a general meeting next winter some time in November. The reason we have not had one in a while is that we did not have an agenda that would draw in the members to attend. Ron St. Pierre volunteered to work with Alan Friedman in coming up with an agenda for a November meeting.
6 One of the reasons we go out to fly is for the comradery at the flying field. It was noted that when Alan sent out an email before Saturday more people show up at the field because they know someone else may be there. Alan said he could do that when he is around but would need to hand off that task when he is not in the area.
7. Our food vendor will not be back because he did not make any money doing the swap meets.
One suggestion was to see if we could invite one of the hotdog carts that are at some of the stores like Home Depot.
Ron & Alan to setup a November meeting.
Arvin VanRy to Contact someone about enlisting a board member.
Alan Friedman to send out Field email invites on the days he is going out to the field or handing off that responsibility to one of the other board members if he is out of the area.
Ron St. Pierre to contact Ron Penner to talk him in to a demo at our one of our Swap meets.
Alan Friedman to look into Hotdog cart at the next Swap Meet.
July 2014 Board Member Meeting At Robson Ranch Grill.
Now that our runway project is now complete, three of the four board members met in July, 2014 to discuss future plans for the club. We will be looking into the construction of sun shades over the table area. These will be the "sail" type of sun shades. if we can find a contractor and obtain the funding, we hope to complete that project for next summers use. We are also combining a monthly Fun Fly event along with our monthly Swap Meet starting in November 2014, on the second Saturday of each month, November - April. Our swap meets are now posted on the AMA web site and will be listed in the AMA magazine to insure maximum attendance. We also hope to attract area hobby shops to attend and sell their products to attendees at discounted prices during these events. Depending upon the turnout, we might also invite a food vendor to these monthly events.
The club long term goal is to work with the city and county government towards the goal of paving the access road to the club field. This would not only benefit the club but also the skeet and trap shooting range, the city police shooting range and the public shooting range. There is no timetable as yet towards the completion of this goal but we are hoping to get the issue on the agenda of the governmental agencies yet this year.
Finally please note that the completed projects and proposed projects require funding. We ask that you tell others about our club and ask them to join us. If they are new to the hobby, we offer 8 certified AMA flight instructors who provide free lessons. Their starter planes, such as the Supper Cub, can be purchased near by. Our dues will remain low at $40.00 the first year and $25.00 renewal. They can even join online and pay by credit card (for a $5.00 extra fee).
If you have any questions for the club's board of directors, send them to the following e-mail address and they will be forwarded to all the board members.CasaGrandeFlyer@aol.com
The Casa Grande RC Flyers is an Academy Of Model Aeronautics Gold Level Leaders Club in Casa Grande, Arizona. AMA or MAAC membership is required to join and to use our field.